Whether you are a person new to medical billing or someone who’s been in the business for years, launching a new medical billing practice can be hard. Understanding the market, connecting with new clients and knowing how to master your processes are challenges that you often learn as you go. Despite these challenges, it is rewarding to be out on your own growing a new company. Before you jump, let us help you understand some essential keys that you can research upfront and prepare yourself to get one step closer to being successful.
1. ONE BILLING PLATFORM VERSUS MULTIPLE PLATFORMS: First and foremost you must make a conscious decision to either focus on being an expert on an individual medical billing platform, like EZClaim, or tackling multiple platforms. There are pros and cons of both: being an expert can make you extremely efficient in your use of the software’s billing and, scheduling features, however, it can also limit your client base to only one set of software users. Whereas having a basic understanding of multiple platforms can allow you a larger base of medical offices while limiting your ability to truly understand how best to serve each individual client’s needs.
Pro tip: Start and master one trusted billing program, and grow your options as your billing business grows.
2. GET CLEAR ON THE CLEARINGHOUSE: A new billing company owner does not want to be held to just one clearinghouse as options are key here. Having the ability to work with any or many would be an essential piece to your billing services, however, you still want to know the best clearinghouses in the business. Understanding which clearinghouses provide the best products and services and being able to recommend those services to your client upfront will make your life easier and their business run smoother. For this very reason, EZClaim has built its software around partnerships and integrations with the best clearinghouses to make working with the one you need easy.
3. COMPLY OR DIE (HIPAA Compliance): The third key to any start-up is first understanding the importance of HIPAA Compliance. Medical billing firms literally can come crashing down with any missteps, mistakes, or misunderstandings of this essential piece of the puzzle. It goes without saying that if you are going to choose a billing software be sure that they have partnerships built around making sure you are protected. You are also responsible to make sure the data is protected so your customer and their patient’s data is safe.
There are many options available out there for your new medical billing practice, and we recommend doing your research. Within that research, you will find that EZClaim ranks very high in performance and comes in at a great price.
If you have ever been the victim of poor customer service you know how frustrating it can be. Long wait times, scripted answers, limited product knowledge, poor communication skills, and ultimately unresolved problems. No matter how good the product is, poor medical billing customer service leaves you feeling alone and stuck teaching yourself. At the end of the day, it’s an experience that we at EZClaim are committed to solving and have been since the company was founded.
What is it that EZClaim is doing that sets us apart and makes your experience better than the status quo?
There are 5 Keys to Customer Service we have built into the fabric of EZClaim.
1. CREATE A CUSTOMER SERVICE CULTURE: We take pride in saying, ‘we’re a customer support company that happens to sell software’. This means we put our support team first, we listen to what they’re reporting back, we celebrate their successes and focus on fixing the problems they highlight and in the end that makes both a great product and a great experience.
2. HIRE INDUSTRY EXPERTS: We aim to hire experts with industry experience that understand your challenges in medical billing, coding, and working with healthcare practices. This ensures that you are speaking to someone who knows your needs and can provide solutions customized to you.
3. CREATE A STRONG FOUNDATION: We have learned that the best way to solve problems is to create a solid foundation of understanding upfront. To do so we developed an onboarding-discovery process where we learn about your practice, the way you do business, your pain points and your overall needs. Based on that we work with you through training to set up the system that best works for you.
4. RESPOND QUICKLY AND FOLLOW-UP CONSISTENTLY: We have made it a priority to respond to your needs immediately. With a 100% U.S. based support team our average response time is within 1-2 hours of your request. We know your business and the services you provide are important to you, and responding quickly to your needs is important to us.
5. MAINTAIN RELATIONSHIPS FOR THE LONG-TERM: Finally, our customer service is designed to maintain our relationship for the long-term. We want the experience to be smooth, the follow up to be consistent, and most importantly we want you to know we care. To prove it our contracts are month to month, so we know that each month we have work to provide the best service available to you.
Finally, we know some people work best when they work things out on their own. We have a full library of YouTube tutorials and comprehensive online manuals to help you problem-solve. We do this and more because we celebrate our customers, we work hard to be here for you when you need us most, and we hope you’ll consider EZClaim for your medical billing software needs.